Documents For Notarization

1. STATUTORY DECLARATION COMMISSIONING

• Custodianship Declaration for Foreign International Students
• Lost, Stolen, Damaged Passport Declaration
• Proof of Loss Motor Vehicle Insurance Declaration
• Medical Insurance Reimbursement Declaration
  
• Statutory Declaration of Common Law Union for work and immigration purposes
• Domestic Partnership Declaration 
• RRSP Withdrawal and/or with the consent of a Spouse
  
• Statutory Declaration of Single Status and Non-impediment Certificate for Marriage Abroad
• Statutory Declaration - Separation of Legal Spouses or Common-law Partners
  
• OSAP Application Marital Status Declaration - Common-law Union Relationship, Sole Support Parent, Single Independent Status Form.
• Canadian Construction Documents Committee - CCDC - Statutory Declaration of Progress of Payment and Distribution for Contractors and Construction
• Construction Material Bill of Sale Declaration Form
  
• Statutory Declaration in Lieu of a Guarantor for Passport and Immigration Matters
• Estate Documents for Settlement
• Statutory Declarations for Admission and Licensing Examinations/Good Character Confirmation for Professional Colleges, Universities, Legal Bars - New York Bar, Law Societies, Immigration Consulting, Medicine Residency and Fellowship Applications, Accounting, Registered Psychotherapist/ Psychoanalyst and Mental Health Workers, CPSO Annual Professional Corporation Re-newal, Acupuncture and Traditional Chinese Medicine, Nursing and Dental Hygiene Programs.
• Licensing Application/Examination/Registration with the Medical Council of Canada (MCC) and the College of Physicians and Surgeons of Ontario (CPSO) for Domestic and International Doctors. Degrees and Credentials Certifications and Identity Verifications Services.
• Medical Council of Canada MCC
• College of Physicians and Surgeons of Ontario CPSO
• Royal College of Dental Surgeons of Ontario RCDSO
• National Dental Examining Board of Canada NDEB
• College of Dental Hygienists of Ontario CDHO  
• The Pharmacy Examination Board of Canada PEBC
• College of Traditional Chinese Medicine Practitioners and Acupuncturists of Ontario CTCMPAO

• Independent Licensing to Practice Medicine Declaration
• United States Medical Licensing Examination
  
• Application for PEBC Pharmacist Evaluating Examination
  
• Statutory Declaration for Annual Renewal of a Corporate Professional Status - Dental, Medicine, Nursing, Accountants and Brokers.
  
• Statutory Declaration for Insurance Indemnification and Releases
• Statutory Declaration - Continuing Professional Development CPD Credit hours for Immigration Consultant in Ontario - ICCRC - CAPIC.
• Statutory Declaration for Proof of Identity and Verification
• Sex Change Application - Gender Change Application - Statutory Declaration by a Person for a Change of Sex Designation on a Birth Registration
  
• Statutory Declaration of a Translator
• Statutory Declaration of Shipping and Receiving Receipts
  
• Documents for loans, debts and finances
• Replacement of University Degrees / Diplomas Request - Lost & Destroyed Form
  
• Replacement of Birth Certificate Request for out-of-province
• LSUC Paralegal/ Lawyer Application to Surrender a Licence to Practice and Provide Legal Services Declaration
  
• Visitor Visa Invitation Letter and Responsibility Declarations
  

2. COMMISSIONING OATHS AFFIRMING AFFIDAVITS AND IDENTITIES

• Affidavit for Name Change Application
• Affidavit Explaining Spelling Errors and Discrepancies in Names and/or Date of Birth
• Sworn Statement for a Family Gift of a Used Vehicle between Family Members - Old/ Used Car/ Vehicle Transfer Tax Exempt Form Notarization.
  
• Children School Vaccination Exemption Form Notarization - Health and Long Term Care - Public Health - Sworn Statement of Conscience or Religious Belief Affidavit for Immunization of School Pupils Act.
• Provincial Nominee Program PNP - Nomination Affidavit for Immigration
• Lost Government Cheque Affidavits
• FRO Forms - Family Responsibility Office for collecting court order payment arrears and to provide financial statement declaration.
  
• Lost Saving Bonds Affidavits
• Transfer Bonds Affidavit of a Deceased Estate
  
• Transferring Shares Affidavits
• New York State Bar Admission Affidavit
• New York State Traffic Violations Admission and Pleading Affidavit
  
• Affidavit of Identification for Release of Trust and Court Supervised Funds.
• Air Canada Affidavit for Designation of a Common-Law Partner
• Out of State Traffic Ticket Infraction Reduction Request and Pleading Affidavit
• Landlord and Tenant Board Affidavit Affirmation
• Land Transfer Tax Rebate Affidavits
  
• Out-Of-Province and Country - Statutory Declaration for Proof of Identity
  
• Insurance Claims Commissioning
• Affidavit For Application and Renewal of Indian Passports - Change of Name - Change of Signature - Change of Appearance - Application for a Minor
  
• Documentations for Domestic and International Adoptions
  
• Affidavit of Not-For-Profit organization - activity club status
• Affidavit of Service and other court related documents - Small Claims, Superior Court, Appeal Court, Family Court, Federal Court, Immigration, Landlord and Tenant Board.
  

3. WITNESSING SIGNATURES, IDENTITY VERIFICATION AND CONFIRMATION

• Witnessing Divorce/ Separation/ Custody/ Marriage/ Cohabitation Agreements
• Witnessing Corporation Minutes by the Directors
• Witnessing Contracts, Agreements, Leases, Promissory Notes, and Waivers
• Witnessing Board of Trade Waivers and Releases for International Tendering
• Toronto Board of Education Immunization and Vaccination Exemption Form
• Confirming Certificate of Life - For Old Age Foreign Pensions
• Certified Identity Confirmation for Candidate to the Medical Council of Canada
• Certification of Identification Form for Registration for Medical School Examination and Licensing
• Certification of Identity Form for Licensing Examination and Admission Application to the United States of America Bar - exp. New York State Bar and the California State Bar etc.
  
• Certification of Identity Form for Licensing Examination and Admission Application to the Law Society of Upper Canada as a Lawyer or Paralegal
  
• Out-of-Province - British Columbia - Alberta - Statutory Declaration for Proof of Identity
  
• Disposition of Frozen Embryos/Sperm/Eggs
  
• Certificate Confirming Residential Address for School Application
  
• Graduate School Applications
  
• Real Estate Transactions and Lease-Rental Agreements: Out-of-Province and Overseas Transactions Verification by a PRACTISING AND INSURED LAWYER pursuant to  FOREIGN LEGAL REQUIREMENTS.
  
• International Adoption - Certificate of Preparing Witnesses For Court Decorum via Telephone Conferencing.
• Security Clearance Identity Verification/Confirmation
  
• Private and Corporate Transactions
• Job Applications and Opinion Letters
• Employment Letter of Offer and Acceptance Confirmation
  
• Special/Limited/Specific Powers of Attorney for  1) Use in Foreign Jurisdictions - India - China etc, 2) When you must be out of the country: NOT to be confused with General and Continuing Powers of Attorney for use in Canada. 
  
• Children Consent Letter to Travel and Vacationing Abroad Notarization

4. CERTIFIED TRUE COPIES - NOTARIAL TRUE COPIES CERTIFICATION SEALS - MUST BRING THE ORIGINAL COPY AS WELL AS THE PHOTOCOPY OF THE DOCUMENT:

• University Degrees Notarization
• College and Highschool Diplomas Notarization
• Passport Notarization
• Work Permit Notarization
• Visitor Visa Permit Notarization
• Work Permit Notarization
• Foreign Work Visas Teaching Applications for Teachers to teach English in South Korea, Japan, Brazil, Vietnam, China etc.
• Student Study Permit Notarization
  
• University and College Transcripts Notarization
• Marriage/Birth/Death Certificate Notarization
• Police Record and Criminal Background Clearance Certificate/Letters Notarization
• Identification Notarization - PR Cards etc

If you require a sample template in relation to statutory declarations, affidavits, consent to travel for children traveling abroad, special/limited power of attorney, and visitor visa invitation letters, please email my office at vinhtranlaw@hotmail.com and I will forward you a copy of the precedent.

Estate Documents and ILA
Documents that this law office will NOT notarize:
1. Wills and Codicils
2. Power of Attorney for Property
3. Power of Attorney for Personal Care
4. Affidavits of Execution of Wills and Powers of Attorney
5. ILA Certificate - Independent Legal Advice Certificate for Mortgages and all Agreements (including, but not limited to Divorce and Separation Agreements).
6. Foreign Divorce Opinion Letter

Unlike non-practising lawyers who act as notaries public and who are not insured and are not permitted to provide legal advice, as a practising and insured lawyer, I DO offer the above legal services and my fees will reflect the work and insurance coverage levi that I must consider when placing my seal on those documents. These are important documents that carry great risk of liability to my practice. The fees that I charge for notarization do not justify the risk of placing my good name and credentials on documents that have been drafted by lay persons or printed off the internet. The fees for these documents will start at $200.  

1. Power Attorney for Personal Care = $200 Tax Included
2. Power Attorney for Property = $200 Tax Included
3. Powers of Attorney - Personal Care and Property = $300 Tax Included
4. Will = $300 to $500 Tax Included*
5. Will and 2 Powers of Attorney Combo = $600 to $800 Tax Included*
6. Mirror Couple Combo - 2 Wills 4 Powers of Attorney = $800 to $1000 - Tax Included*
7. Independent Legal Advice - ILA = $300 to $600 depending on legal issue, age and educational level the client, complexity, urgency, number of pages, and distance from lawyer's office.

* Scale Fees Depending on:
1. Completion of Self-Administered Questionnaire
2. Urgency
3. Age of the Client
4. Underage Children
5. Real Estate Properties, Extra Provincial and International Assets
6. Family Composition (Divorce, Separation, Common Law Relationship, Blended Family etc)
7. Complex Trusts and Unusual Requests
8. Distance from the Lawyer's Office
9. Access to Email Communication

In addition, all of the above services will include the following:
1. Three Personal House Call Visits to the Client

• Intake - 30min to 90min consultation and Retainer Agreement
• Execution - Attendance for Execution - 30min
• Hand Over - Completed Original Estate Documents, Certified True Copies, Reporting Letters, Receipt.

2. All Original Estate Documents will be returned and given to the client in protective binder sleeves along with certified true copies, affidavits of execution, and reporting letters. 

3. Ongoing communication via email with the client or permitted representatives for review and clarification to finalize the draft. It is expected that the client or a permitted representative will have access to email so that the lawyer can send working drafts to the client for review and approval. 

4. Depending on the documents and services requested, a turn around time is between 2 to 5 days. I will be able to provide an initial draft between 2 to 7 days. But it is highly recommended that the client review and sit on the initial draft provided by my office for several days before approving the final draft. I will NOT accept cases where I am forced to complete a matter within a day. 

The Client's responsibility:
1. Provide all relevant identifications, notes from doctors or social workers (where relevant), papers including insurance, locations of assets and financial institutions, pensions, marriage and divorce certificates, adoption documents etc. 
2. Arrange for 2 witnesses who are not named or related to the any person named within the estate documents. If you require my office to arrange for the witnesses on your behalf, the fee for each witness to be paid directly to the witness will be $75.
3. Payment for services rendered at the completion of the requested services in cash, electronic, or cheque in the lawyer's name. 

Review for completion and accuracy of your Estate Documents drafted by other law firms and lawyers are FREE if you can scan and email the documents to my office. Please do not send the ORIGINAL DOCUMENTS. 

If you would like to receive a questionnaire for estate planning options, please email my office at vinhtranlaw@hotmail.com

Policies Regarding Your Identity and Your Documents:

To combat fraud, the Law Society of Upper Canada (LSUC), which governs lawyers and law firms practicing in the Province of Ontario, Canada, has amended its Bylaw 7.1 which now requires all lawyers to make  identification and verification of ALL clients; Similar regulations are now also in place in most other Canadian jurisdictions.

As a result, please NOTE the following information about yourself MUST now be obtained by my office to comply with the LSUC's identification requirements:

Individual Client:

• Full name - VERIFICATION VIA PHOTO ID'S (non-expired photo IDs.).
• Home address and home telephone number
• Business address and phone number 
• E-mail address
• Occupation
• Copy or photograph of the document where the seal lands.
  

Organization Client:

• Organization’s full name
• Organization’s business address and phone number
• Organization’s incorporation or business identification number and the place of issuance, if applicable.
• The general nature of the type of business or businesses of activity or activities engaged in by the organization (not required if the organization is a financial institution, government body or a company that is not a private company).
• Name, position and contact information of all individuals authorized to provide instructions on behalf of the organization.
• Copy or photograph of the document where the seal lands.

ACCEPTABLE IDENTIFICATIONS: MUST BE VALID AND NON EXPIRED

• Passport - Canadian or Foreign bearing the full legal name
• Driver's Licence
• Canadian Citizenship Card
• Permanent Resident Card
• Indian Status Card
• Ontario Photo Card
• Canadian Federal Firearms Licence
• Nexus Card
• Canadian National Institute for the Blind Identification Card CNIB
• Canadian Armed Forces/ Military Identification Card
• Foreign National Identification Card issued by a Government Agency
• Articles of Incorporation

At least two (2) of the following as secondary identifications if you do not have any of the above listed identifications:

• Canadian Social Insurance Number (SIN) or Social Security Card
  
• Provincial Health Card Card exp. OHIP
• Birth Certificate - short or long form
• Marriage Certificate - Canadian or Foreign
• Old Age Security Card
• Credit Card or Telephone Bill/Gas Bill etc. bearing your full name exactly as the other secondary identification.
• Professional Licence Board and Membership Cards (Law, Medicine, Dentistry, Engineer, Law Enforcement, Paramedics).
• School Transcripts and Current Student Card
• Temporary Resident Permit and Record of Landing
• Liquor Control Board Age of Majority BYID Card

IF YOU ARE UNWILLING TO COMPLY WITH THE CONTACT GUIDELINES OR TO PROVIDE my office with the above mentioned information. PLEASE DO NOT CONTACT MY OFFICE FOR NOTARIAL SERVICES.

For your protection, I am Vinh T. Tran, you can verify my name, pictures, and credentials. I am a sole practitioner, lawyer, notary public and commissioner of oaths. I do not employ anyone who can access your private information. I also do not work for any persons or companies who can dictate the use of your private information. I have given lectures to lawyers and companies on various subjects including creating public trust and how to protect private information from external contractors and agencies, and especially from internal employees. I am NOT associated with, affiliated with, or related to, any other law firm, organization, corporation, association or notaries public directory services.

PLEASE NOTE: THIS IS A LAW OFFICE PROVIDING LEGAL DOCUMENTS NOTARIZATION AND COMMISSIONING SERVICES. IT IS NOT A NOTARY PUBLIC DIRECTORY WEBSITE. FURTHER, I DO NOT USE RED SEAL NOTARY STAMPS. MY PREFERRED CHOICE IS THE GOLD SEAL FOIL STAMP. THE GOLD NOTARY STAMP IS THE MOST USED AND ACCEPTABLE GOLDEN STANDARD FOR COURTS, GOVERNMENT AGENCIES, FINANCIAL INSTITUTIONS, LAW OFFICES AND SCHOOLS ACROSS THE COUNTRY AND AROUND THE WORLD.